Camera-Ready Instructions

Sign in to the EM³I 2027 Author Console in CMT and open your paper. Read the decision and all reviewer comments carefully. If the status is Minor Revision, list every comment you need to address; you will describe how in the response letter (step 8).

Look for the Camera Ready link next to your paper. It appears only after the organisers have enabled camera-ready submission for your paper. If you do not see it a few days after your acceptance mail, write to [email protected] with your paper ID.

Use the official IEEE conference template (A4, two columns, 10 pt) and keep the following in mind:

• Maximum 6 pages including references. No additional pages can be purchased for this conference.
• Address every reviewer comment. Add or correct references, figures and tables as required.
• Do not change the author list or the author order from the reviewed submission. Check that all names, affiliations and e-mail addresses are correct and complete.
• Do not add page numbers, headers, footers or a copyright notice.
• Proofread. Spelling, grammar and reference formatting errors will remain in the published paper.
• Make figures sharp: use vector graphics where you can, or at least 300 dpi images. Make sure the text inside figures is readable at print size.
• Remove tracked changes, comments and highlights from the file.

Word template (.docx) · LaTeX template (.zip) · Overleaf · IEEE template page

Create the PDF from your final Word or LaTeX file, and read it through once before checking it.

Microsoft Word:

1. Choose File → Save As, select PDF as the file type and save. The default settings are fine; no special options are needed.

LaTeX / Overleaf:

1. Compile with pdfLaTeX (in Overleaf: Menu → Compiler → pdfLaTeX) and download the PDF.
2. If your figures come from Python, MATLAB or other tools, export them as vector PDF with embedded fonts. For Matplotlib, put matplotlib.rcParams['pdf.fonttype'] = 42 before plotting.

Go to ieee-pdf-express.org. You need an account for this conference. The Conference ID for EM³I 2027 is 70555X.

If you have never used PDF eXpress before

1. Click First time logging in? Click here (or Create account).
2. Enter the Conference ID 70555X, your e-mail address (twice) and a new password, then click Continue.
3. Fill in the required contact details. Give a phone number: IEEE uses it if there are e-mail problems.
4. You will receive an account-setup confirmation by e-mail. If nothing arrives within 24 hours, check your spam folder and then write to [email protected].

If you already have a PDF eXpress account from another conference

1. Log in with the Conference ID 70555X, your e-mail address and your old password.
2. When asked “Do you want to register with this Conference ID?”, click Yes, confirm your details and submit.

1. After logging in, click Submit New Title (below the Title Status Table). Do this once per paper.
2. Type identifying text. We suggest “<CMT paper ID> – <short paper title>” so that you can recognise it later.
3. Choose how you want to submit:
   • Submit PDF for Checking (recommended): you upload the PDF you made in step 3 and PDF eXpress tests it. Use this if you have a PDF from Word or LaTeX.
   • Submit Source File(s) for Conversion: you upload a Word file, or a ZIP of your LaTeX project with all images, and IEEE builds the PDF for you. Use this as a fallback if checking keeps failing.
4. Browse to your file (or drag it onto the page) and click Upload/Continue. You will see an on-screen confirmation, and also receive an e-mail confirming that the upload arrived.

The check or conversion usually finishes within a few minutes, but may take longer when many authors upload at once.

You will receive an e-mail from PDF eXpress, and the result is also shown in your account.

• Your PDF passed: the e-mail says the PDF passed. Go to step 7.
• Your PDF failed: the e-mail contains a PDF Check Report that names the problems (for example “fonts not embedded”). Look at the “Understanding the PDF Check Report” section in your account for the fix, correct the file, then click Try Again next to the same title and upload again. See also the common problems below.
• You submitted source files: you receive the converted PDF as an e-mail attachment, and it is also in your account. Open it and check every page, especially equations, special characters, tables and figures, as conversion can change these. If it is wrong, correct your source and use Try Again. If the errors are not in your source file, use Request a Manual Conversion and describe the problems with page and figure numbers.

• After a successful check, the approved file is simply the PDF you uploaded. Use that same file.
• After a conversion, download the converted PDF from the e-mail attachment, or from your PDF eXpress account (open the title and use the download link for the converted PDF).
• Save it as <ID>_final.pdf, with your CMT paper ID.
• Do not edit it after approval. Opening it in a PDF editor, adding comments or bookmarks, or re-saving or compressing it can change its internal structure. If you must change anything, correct the source and run the PDF through PDF eXpress again.
• Open the final PDF once more and read it from start to end. Check the author names and the page count.

Source ZIP (<ID>_source.zip)

• Word: the final .docx and all figures as separate files.
• LaTeX: the complete project (.tex, .bib, style files, and all figures). It must compile on its own. In Overleaf use Menu → Download → Source.
• Do not include large unneeded files (raw datasets, old drafts).

Response to reviewers (<ID>_response.pdf, only if your paper was accepted with a minor or major revision)

• For every reviewer comment, quote it, write your reply, and state where in the paper (section, page, line) you changed it.
• If you disagree with a comment, say why politely.
• Keep it clear and short. The TPC reads it when it confirms your revision.

IEEE electronic copyright form (eCF) (<ID>_eCF.pdf)

1. In CMT, open the IEEE eCF link for your paper (it appears once camera-ready is enabled).
2. Complete the online form. The author who signs must be authorised to transfer the copyright on behalf of all authors.
3. Download the completed form as a PDF and keep it for upload. Papers without a copyright form cannot be published.

1. Log in to the EM³I 2027 CMT site and open the Author Console.
2. In the row of your paper, click Camera Ready.
3. Upload the final PDF, the source ZIP, the eCF PDF and (if applicable) the response PDF in the places provided, then submit.
4. Check that CMT shows all the files as uploaded. You can replace them until the deadline, so a mistake can be corrected.
5. For Minor Revision papers: the TPC checks your revision after you submit. If something is missing you will get a message through CMT, so please keep an eye on your inbox (and spam folder).